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St. Scholastica School Board Minutes
Date:   2/16/2010  Room 201A; 7:00pm
(Minutes are tentative until School Board approval)
 
Call to Order and Opening Prayer
Meeting was convened by Board President Joe Schreiber
Opening Prayer –Patrick Diamond
 
Welcome Guests and Roll Call
Members present Joe Schreiber, Norene Bunales, Walter Shiffer, Jeanette Charon,
David Mooney Cathy Wagner, Joe Adamski, Jack Springmire, Pat Diamond
and ex-officio members Gail Kueper and Fr. Fr. Riva  
 
Members absent: None
 
Guests:  Shari Vasko
 
Routine Matters
Approval of minutes from November, 2009 – Motion to accept by Walter Shiffer and seconded by   Kathy Wagner
           
Acceptance of Agenda – Motion to accept by Jeanette Charon & seconded by Patrick Diamond
 
Old Business
 
Budget Update  Finalizing budget, may be ready for next board meeting.
Auction Report  Shari Vasko, Leigh Barbeau and the auction committee are meeting for a final wrap up meeting Tuesday, 2/23.  Goal for next year is to continue the focus on increasing parishioner involvement, and continuing alumni parent involvement.
Website Update- The new improved website up and running. January had 861 hits and Feb had 521 through 2/16.
 
New Business
 
Questions and Concerns about the Gym  Joe Schriber opened the discussion seeking advice on how to respond to people asking about the prospect of remodeling the gym.  All constructive ideas for gym improvements are welcome and can be explored.  It must be understood by all up front that there are budget commitments that have to be met.  We have an outstanding loan balance for our beautiful school addition of approximately 1.7 million, and borrowing more is not an option.   We also have an urgent need to replace the carpet in the church.  A gym remodel would include an asbestos abatement issue that would cost approximately $75,000 alone when last explored, so remodeling the gym would be no less than $100,000.  If anyone has ideas about how to meet our financial obligations while planning a gym remodel, please be part of the solution.
 
Information /Communication Reports
 
1.      Pastor’s Comments – Fr. Riva had 55 middle school students involved in the play this year. It was very successful and fun to watch the kids display their talents. 
-The parish fundraiser has sold 500 of the 1000 seats at the Tivoli.
-Catholics at the Capital is a yearly lobbying event in Springfield to happen next
  week.
-Diocesan study report will ask many parishes in the area to consolidate more     functions.
 
 
2.      Principal’s Report— Mrs. Kueper  Spring concert coming soon. Pictures and Vision screening, Breakfast with the Bishop. We had the school spelling bee. Science fair was recently held and Regionals are next at the University of St. Francais in March.  PT conferences were held. Jesus Day. First reconciliation for second grade. Pre registration for kindergarten. Fun fair. Safe touch program. Zoo field trip.
 
 
3.      Parish Council —
§         Walter Shiffer reported the following:
 
 

2nd Tuesday of Month from 7:30pm to 9:00pm

 

  • September –
  • October – Jack
  • November – Cathy
  • January – Walter
  • February – Dave
  • March – Jeanette
  • April –  Norine
  • May –  Pat      

 
4.      Parents’ Club Report –  Cathy Wagner
 
Fun Fair raise 3000 for the parents club. Looking to do more onsite visits like the Ginger Zee, like a SWAT team visit, Medivac Tour etc..  Promenade shopping event fundraiser. 
 
Mrs. Kueper reminded us that all meetings need an agenda, and all meetings must stick to the agenda to keep the meetings a reasonable length, prevent off topic conversations that may offend others. 
 
 

Athletics

School Board Representative; Jack
 
Athletics Report No meeting No report
 
 
 

Finance (Meets on 4th Tues of the month from - 7:00-7:30pm)

  • Team: Joe A

 
Early in the budget year to get into FYTD expenses.
 

Operations (Meets right after School Board meeting 9:00pm-9:30pm)

  • Team: Joe A, Jack, Jeanette
  •  
    •  
      • Monthly Report: No report

 

Marketing (Meets on 4th Tuesday of the month from 6:30pm-7:00pm)

  • Team:  Joe S,
  •  

   Monthly Report Updates to the recruiting broschure were finalized

Development (Meets 6:30pm-7:00pm on School Board meeting day)

  • Team:  Joe S, Norine
  • Goals:
  • Monthly Report:
    • Looking to establish a means for communicating with alums and keeping in touch with them; Alumni Database

 

Discernment/Constitution (Meets at hospitality Sunday after 8am mass)

  • Team:  Jack Walter, Cathy, Dave
  • Goals:

 

  • Monthly Report:  Seven possible candidates identified.

 
 
5.      Other Information:
 
Bulletin Update Schedule:

  • August –                                                                              
  • September - Jack
  • October – Cathy
  • November – Jeanette       
  • December – Walter
  • January –  Norine
  • February – David
  • March –Joe S
  • April – Pat
  • May – Joe A
  • June – David

 
 
Future Business/Events
 
Prayer Volunteers for Feb 16th meeting  
 
Opening prayer –David
Closing prayer – Jack
 
Adjournment and Closing Prayer – Cathy Wagner
 
Next School Board Meeting – 2/16/10
 
Respectfully Submitted,
Patrick Diamond